EASY WAYS TO BOOK HOTELS!

The Importance and Convenience of Booking Hotels with KIE!

1. Plan Ahead, Book Ahead and Be Flexible

When possible, secure bookings well in advance and be flexible with dates. This is particularly useful during peak travel seasons when hotels fill up quickly and rates go up.

2. Opt for Refundable Rates

Unpredictable schedules are part of business travel, making flexibility essential. Selecting refundable rates allows travelers to adjust plans without financial penalties and ensures maximum flexibility.

3. Book KIE’s Preferred Hotels

Booking hotels using our corporate discounts, will save you money and will include perks like waived facility or resort fees, early check in/late checkouts options, complimentary breakfast, or upgrades and free amenities for VIP’s.

4. Book Hotels Using Concur or Deem

Using one of KIE’s online booking platforms is designed to simplify the hotel booking process. These tools allows you to compare accommodation options, access our (or your) hotel discounted rates and manage your whole trip in one place. You can also book hotels for business or leisure trips for free at KIE’s Hotel Booking portal.

5. Join Loyalty Programs:

Sign up for hotel loyalty programs to earn points and enjoy perks like upgrades for future stays. KIE can book your special loyalty and award rates.

6. Convenient Location:

Choose a hotel that is close to your meeting location and has easy access to transportation and is in safe neighborhoods.

7. Troubleshooting:

Booking hotels with KIE allows you an extra level of comfort as we can help you should any unexpected issues coming before during or after your stay.

8. Business Centers:

Ensure the hotel you choose has access to printing, scanning, and copying services that can be invaluable for handling last-minute needs.

9. Check Cancellation Policies:

Understand the hotel’s cancellation policy to avoid penalties for schedule changes.

10: Prioritize Security:

Duty of care is very important to KIE travelers. Therefore, seek out hotels with robust security, including cameras, secure card access, and 24-hour front desk help. Also, choosing hotels that have round-the-clock front desk services is crucial especially if you encounter flight delays or late arrivals.

Bonus Tip:
Smooth Payment Process:

If your company credit card was used to book and to guarantee a hotel reservation, make sure you present your personal credit card upon check in to a deposit. This will ensure you have a smooth reconciliation and expense process for all your travelers.