Streamlining an Annual Conference for 50+ Participants

Managing a large-scale internal conference across multiple branches can be an overwhelming task for any HR or administrative department. At Kintetsu International (KIE), we specialize in taking that burden off your shoulders.

Here is a look at how we managed an annual client conference for 50 to 70 participants, ensuring a seamless experience from start to finish.

One of our clients holds an annual internal conference attended by 50 to 70 employees traveling from various branches nationwide. The event is complex, requiring:

• Multiple breakout sessions and training workshops.
• Networking cocktail receptions.
• Coordination of flights and accommodations for participants arriving from different locations.

KIE took over the entire event management process to provide a “one-stop” solution:

End-to-End Logistics:

Arranging all hotels, venues, and flights for every participant.

Meal & Reception Coordination:

Managing all catering needs for workshops and networking events.

On-Site Support:

Providing dedicated staff on the day of the event to handle real-time logistics and ensure a smooth flow.

CLICK HERE TO CONTACT OUR MICE EXPERTS

Seamless Operations:

Successfully managed hotel/venue arrangements and meal coordination for the 50–70 person group without a hitch.

Workload Reduction:

Significantly reduced the administrative workload of the client’s HR department, allowing them to focus on conference content.

Improved Experience:

Enhanced participant satisfaction through professional on-site support and smooth transitions between sessions.

• Manage large conferences with numerous participants across different branches.
• Need to coordinate multiple conference rooms and hotel accommodations simultaneously.
• Are looking to streamline the management of events in different cities or countries.

Plan Your Next Travel or Event with Us

Kintetsu International supports all types of travel and events, from MICE and corporate business trips to individual travel.

For Group & MICE Inquiries:

CLICK HERE TO CONTACT OUR MICE EXPERTS

Corporate Account (BTM) Solutions

CLICK HERE TO REQUEST A BTM DEMO

For Individual Hotel Online Booking

SEARCH & BOOK HOTELS WORLDWIDE